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M3 Framework Introduction M3 Framework Overview M3 Phase 0 - Assessment M3 Phase 1 - Readiness M3 Phase 2 - Selection M3 Phase 3 - Engagement M3 Phase 4 - Migration M3 Phase 5 - Operations M3 Resources
M3 Playbook > Phase 3: Engagement
3.11 Finalize Requirements
3.10 Develop Training Plan
3.12 Conduct Requirements Fit-Gap Analysis
Image Map Phase 0: Assessment Phase 1: Readiness Phase 2: Selection Phase 3: Engagement Phase 4: Migration Phase 5: Operations
Objective: Perform knowledge transfer of requirements, validate requirements, baseline all standard & unique requirements w/approvals to inform fit-gap analysis.

Phase 3 GuidanceLegend - Customer, Provider, Shared
Activities
1. Update Requirements Management Plan and processes based on provider’s approach (S)
2. Share updates to documentation of requirements, Target State Systems Environment, and Target State Concept of Operations with provider (C)
3. Create a joint Requirements Traceability Matrix (RTM) (S)
4. Prioritize mission critical and nice-to-have requirements against standard requirements and provider capability, and capacity in the RTM (S)
5. Finalize requirements with Business Owners and baseline the RTM (S)
6. Report updates in governance meetings and Status Reports/Dashboards (S)

Inputs
• Business Needs Workbook
• Target State Systems Environment
• Target State Concepts of Operations
• Business Capabilities
• Government-wide Standards defined through the Federal Integrated Business Framework (FIBF) website

Outputs
• Requirements Management Plan
• RTM
Stakeholders
• Executive Sponsor (C, P)
• Business Owner (C, P)
• Program Manager (C, P)
• Requirements Lead (C, P)
• Technical Lead/Solution Architect (C, P)
• Functional SME (C, P)
• Technical SME (C, P)
• Managing Partner/Service Area Sponsor (Service Area)

Best Practice
• Conduct system demonstrations and Conference Room Pilots to validate the solution meets the intended scope of services requirements
• Provide training to SMEs on requirements processes and how to define, communicate, and document requirements effectively (e.g ., essential, verifiable requirements)
• Provide criteria to define mission critical versus nice-to-have requirements to enable improved provider selection
• Use requirements management tool and establish requirements management approach that follows leading practices to increase consistency and enhance traceability throughout the program’s life cycle
• Validate the requirements are testable