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M3 Framework Introduction M3 Framework Overview M3 Phase 0 - Assessment M3 Phase 1 - Readiness M3 Phase 2 - Selection M3 Phase 3 - Engagement M3 Phase 4 - Migration M3 Phase 5 - Operations M3 Resources
M3 Playbook > Phase 3: Engagement
3.7 Update Lifecycle Cost Estimate for Migration and O&M
3.6 Finalize Migration Approach
3.8 Engage with Labor Relations
Image Map Phase 0: Assessment Phase 1: Readiness Phase 2: Selection Phase 3: Engagement Phase 4: Migration Phase 5: Operations
Objective: Update the estimated costs of the migration based on fit-gap analysis, and to manage and plan budgetary needs.

Phase 3 GuidanceResponsible Party - Customer, Provider, Shared
1. Provide migration and O&M cost estimates to customer based on requirements validation and fit-gap analysis, process for closing gaps, implementation timeline, and migration and O&M roles and responsibilities between the customer and provider (P)
2. Negotiate and agree on best and final offer for migration and O&M costs (S)
3. Identify changes required to LCCE based on selected providers’ cost estimates and consider reasonableness and affordability (C)
4. Update LCCE (according to cost management plan) for migration and O&M (C)
5. Compare actual spending with budget and adjust LCCE as needed (C)
6. Report changes to program costs and actual spending in governance meetings and Status Reports/Dashboards (S)

• Migration Approach
• Gap Analysis Report
• Updated LCCE
• Updated Procurement Plan

• Updated LCCE for Migration and O&M
Stakeholders Update
• Executive Sponsor (C)
• Business Owners (C)
• Program Managers (C)
• PMO Leads (C)
• PMO Teams (C)
• Budget or Financial Analysts (as needed) (C)

Best Practice
• Conduct lifecycle cost analyses and incorporate migration cost estimates from the provider to plan out-year budget needs and requests