Federal Integrated Business Framework - Human Capital - Compensation and Benefits

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Human Capital - Compensation and Benefits Standards

Components of the Federal Integrated Business Framework

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The Federal Integrated Business Framework is a model that enables the Federal government to better coordinate and document common business needs across agencies and focus on outcomes, data, processes and performance. It is the essential first step towards standards that will drive economies of scale and leverage the government’s buying power.

Human Resources Service Area Lead
Name: OPM, Human Resources Line of Business
Web:www.opm.gov/services-for-agencies/hr-line-of-business/
References:Human Capital Business Reference Model

Federal Business Lifecycle - Compensation and Benefits
Federal Business Lifecycles, service areas, functions, and activities serve as the basis for a common understanding of what services agencies need and solutions should offer.

Functions: Breakdown of a service area into categories of services provided to customers.

Activities: Within a function, processes that provide identifiable outputs/outcomes to customers are defined as activities.

Select from the list of available functions to view associated activities

HCM.130 Compensation Management (Payroll Administration)

Identifier	*Activity*	*Description*
HCM.130.010 (A5.1.S1)	Payroll Processing	Define and maintain the processes, business rules, and calculations necessary to accurately and efficiently execute payroll for employees paid by the Federal Government. The outcomes of this service include, but are not limited to: • Processes and workflows for integrating with HR and Time and Attendance systems and other resources necessary to calculate and execute payroll (e.g., third party Interfaces, benefits systems, etc.) • Leave and earning statements for every employee • Calculated results for amounts payable to appropriate payees (e.g. employees, beneficiaries, taxing authorities, etc.) • Furnish appropriate compensation documents (e.g., W-2s, 1099s, etc.) to employees and other stakeholders (e.g., IRS, OPM, TSP, Treasury) • Leave accrual and balance maintenance • Integrated payroll workflow management capability "
HCM.130.020 (A5.1.S2)	Payroll Data Capture, Transfer, and Reporting	Capture, analyze, and report compensation data. The outcomes of this service include, but are not limited to: • Standard payroll and compensation program reports • Error reporting • Ad-hoc reporting • Data transfers between agencies, certified providers, and vendors
HCM.130.030 (A5.1.S3)	Payroll System Administration	Provide and maintain administrative and logistical activities related to payroll systems and records management. The outcomes of this service include, but are not limited to: • Audit trails • Updated and maintained employee record • Historical payroll information for all employees • Continuity of operations plan
HCM.130.040 (A5.1.S4)	Payroll System Change Management	Provide and maintain change management activities related to payroll systems. The outcomes of this service include, but are not limited to: • Formalized process for tracing and documenting the translation of federal policy to functional, and then to technical requirements

HCM.140 Work Schedule and Leave Management

Identifier	*Activity*	*Description*
HCM.140.010 (A5.2.S1)	Work Schedule and Leave Policy Development and Management	Establishing, maintaining, and enforcing agency work schedule and leave policy. The outcomes of this service include, but are not limited to: • assess current agency WSLM needs • identify objectives for the management and oversight of agency WSLM • establish, maintain, and enforce agency WSLM policy, in accordance with all applicable federal rules and regulations • assess and update agency WSLM policy as needed
HCM.140.020 (A5.2.S2)	Develop Work Schedule and Leave Management Standard Operating Procedures	Designing, maintaining, and updating prescribed methods to be followed routinely for the capture and administration of Time and Attendance and Leave Management. SOPs must be approved by designated agency officials. The outcomes of this service include, but are not limited to: • develop and maintain procedures detailing how employee timecard and leave management activities will be performed • agency approval for Time and Attendance and Leave Management procedures • communicate agency-approved Time and Attendance and Leave Management procedures to employees • update agency-approved Time and Attendance and Leave Management procedures based on changing policy or other factors
HCM.140.030 (A5.2.S3)	Work Schedule Development and Management	Providing and maintaining employee's work schedule so that it corresponds with the employee's actual work requirements to accomplish the mission of the agency. The outcomes of this service include, but are not limited to: • develop and approve employee work schedules • edit or make changes to employee work schedules
HCM.140.040 (A5.2.S4)	Time Card Management	Recording, validating, certifying, and amending/correcting Time & Attendance. The outcomes of this service include, but are not limited to: • method and process for employee/timekeeper to record employee time worked • method and process for timekeeper/supervisor/employee to validate employee Time and Attendance • method and process for certifying official to approve finalized employee time cards • method and process for employees and approved personnel to amend/correct time cards • method and process for employees to request and record leave and premium pay, and for approving official to review request and take appropriate action
HCM.140.050 (A5.2.S5)	Time &Attendance Transmittal	Creating batch process for transmittal of Time & Attendance data to Payroll Provider. The outcomes of this service include, but are not limited to: • T&A batch processing • transmit T&A data to Payroll Provider • track and manage the T&A transmittal process to Payroll Provider • coordination with Payroll Provider to remediate transmittal and Time &Attendance issues
HCM.140.060 (A5.2.S6)	Time &Attendance Reporting	Extracting reports on the captured Time & Attendance data. The outcomes of this service include, but are not limited to: • capture, store, export, and view time and attendance data • generate standard and ad hoc employee time and attendance reports

To be developed.
To be developed.

Business Capabilities - Compensation and Benefits
Business Capabilities are the outcome-based business needs mapped to Federal government authoritative references, forms, and data standards.

Capability ID	Function	Activity Name	Business Capability Statement
HCM.130.010.081	Compensation Management (Payroll Administration)	Payroll Processing	Capture properly authorized input from the Work Schedule and Leave Management Processing Function necessary to process leave.
HCM.130.010.082	Compensation Management (Payroll Administration)	Payroll Processing	For current and prior pay periods perform all activities associated with determination of proper leave balances for all types of leave, leave advances, accruals, usages, forfeitures, limitations, conversions, and transfers between agencies.
HCM.130.010.083	Compensation Management (Payroll Administration)	Payroll Processing	Manage leave transfers and leave bank programs in accordance with applicable regulations.
HCM.130.010.084	Compensation Management (Payroll Administration)	Payroll Processing	Provide data to support audits to ensure that all reported leave balances have been processed accurately and that balances used in pay calculations are correct.
HCM.130.010.085	Compensation Management (Payroll Administration)	Payroll Processing	Track results of leave processing adjustments and maintain audit trail.
HCM.130.010.086	Compensation Management (Payroll Administration)	Payroll Processing	Update employee leave balances
HCM.130.010.091	Compensation Management (Payroll Administration)	Payroll Processing	Accommodate requests for waiver of collections for leave advances.
HCM.130.010.092	Compensation Management (Payroll Administration)	Payroll Processing	Allow for manual leave adjustments as appropriate.
HCM.130.010.093	Compensation Management (Payroll Administration)	Payroll Processing	Automatically convert leave taken in excess of available balance, based upon an established leave priority policy. When appropriate, the solution must provide for management review/approval (e.g., to determine advance leave, leave without pay or absence without leave).
HCM.130.020.011	Compensation Management (Payroll Administration)	Payroll Data Capture, Transfer, and Reporting	Interface with the Time and Attendance, Human Resources, and Financial Management systems, as necessary.
HCM.130.020.012	Compensation Management (Payroll Administration)	Payroll Data Capture, Transfer, and Reporting	Produce real-time customizable payroll and HR-related dashboards and workforce analytics.
HCM.130.020.021	Compensation Management (Payroll Administration)	Payroll Data Capture, Transfer, and Reporting	Capture employee-specific payroll record data as defined by the Payroll Data Standards.
HCM.130.020.022	Compensation Management (Payroll Administration)	Payroll Data Capture, Transfer, and Reporting	Record gross pay, net pay, and deductions (e.g., employee or government contributions) by funding source(s), generating information to update other functions and other systems, as appropriate, including the Standard General Ledger maintained in the core financial system
HCM.130.020.031	Compensation Management (Payroll Administration)	Payroll Data Capture, Transfer, and Reporting	Provide real-time capability, where applicable, to accept, identify, and process transactions from other systems (e.g., Employee Self-Service, Entry on Duty, etc.).
HCM.130.020.032	Compensation Management (Payroll Administration)	Payroll Data Capture, Transfer, and Reporting	Provide real-time error response(s), where applicable, and/or error report(s) to the user.
HCM.130.030.011	Compensation Management (Payroll Administration)	Payroll System Administration	Permit Government ownership of all data, and the data must be extractable in machine readable format at any time by government systems or personnel.
HCM.130.030.012	Compensation Management (Payroll Administration)	Payroll System Administration	Support the availability of government-wide payroll data to larger communities in order to support research and analysis, data-driven decision making, and accountability.
HCM.130.030.013	Compensation Management (Payroll Administration)	Payroll System Administration	Comply with all published Federal Data Standards.
HCM.130.030.021	Compensation Management (Payroll Administration)	Payroll System Administration	Allow all payroll providers access to an employee's full payroll history.
HCM.130.030.022	Compensation Management (Payroll Administration)	Payroll System Administration	Allow employees to update personal payroll information in the current or future processing pay period, at the employee's discretion (e.g., tax withholding information, electronic funds transfer information, and allotments, etc.).
HCM.130.030.023	Compensation Management (Payroll Administration)	Payroll System Administration	Update individual payroll information that has been modified by the employee
HCM.130.030.024	Compensation Management (Payroll Administration)	Payroll System Administration	Maintain and store each pay record by the pay period in which it was calculated and by the pay period to which it applies (e.g., the effective pay period).
HCM.130.030.031	Compensation Management (Payroll Administration)	Payroll System Administration	Provide standard data (e.g., Human Resources, Time & Attendance, and payroll data, accounting data, personal data, etc.) based on government-wide and agency-specific directives established and used for pay processing.
HCM.130.030.032	Compensation Management (Payroll Administration)	Payroll System Administration	Provide role-based capabilities for consistently applied internal and external control (e.g., security/segregation) over data entry, transaction processing, and reporting.
HCM.130.030.033	Compensation Management (Payroll Administration)	Payroll System Administration	Configure/standardize specific customer needs for data input, processing rules, and edit criteria.
HCM.130.030.034	Compensation Management (Payroll Administration)	Payroll System Administration	Prevent duplicate data entry, except where applicable exceptions apply (e.g., dual appointments, etc.), by automatically accessing positon and employee information already residing within the system.
HCM.130.030.041	Compensation Management (Payroll Administration)	Payroll System Administration	Design, develop, and publish a continuity of operations plan (COOP).
HCM.130.030.042	Compensation Management (Payroll Administration)	Payroll System Administration	Draft and publish User Guides and FAQs to assist customers utilizing the payroll system.
HCM.130.030.051	Compensation Management (Payroll Administration)	Payroll System Administration	Comply with National Archives and Records Administration (NARA) General Record Schedules (GRS) retention requirements.
HCM.130.040.011	Compensation Management (Payroll Administration)	Payroll System Change Management	Provide role-based and subscription-based alert and notification capability for any updates to policy, functional, or technical requirements.
HCM.130.040.012	Compensation Management (Payroll Administration)	Payroll Processing	Track and validate functional requirements, technical requirements, and production implementation in the impacted Human Resources, Time & Attendance, and Payroll systems.
HCM.130.040.013	Compensation Management (Payroll Administration)	Payroll Processing	Provide the ability to store and/or reference related documentation.
HCM.130.040.014	Compensation Management (Payroll Administration)	Payroll Processing	Generate a comprehensive requirements traceability matrix and provide ad-hoc reporting.
HCM.130.040.015	Compensation Management (Payroll Administration)	Payroll Processing	Maintain version control of all documentation.
HCM.140.010.011	Work Schedule and Leave Management	Work Schedule and Leave Policy Development and Management	Capture Federal regulatory, Federal statutory, agency-specific policy/guidance, and labor agreements applicable to work schedule and leave management.
HCM.140.010.012	Work Schedule and Leave Management	Work Schedule and Leave Policy Development and Management	Review agency-specific work schedule and leave management policies on an annual basis.
HCM.140.010.013	Work Schedule and Leave Management	Work Schedule and Leave Policy Development and Management	Enforce compliance with agency work schedule and leave management policies.
HCM.140.020.011	Work Schedule and Leave Management	Develop Work Schedule and Leave Management Standard Operating Procedures	Capture agency work schedule and leave management Standard Operating Procedures (SOPs)
HCM.140.020.012	Work Schedule and Leave Management	Develop Work Schedule and Leave Management Standard Operating Procedures	Enforce compliance with agency work schedule and leave management SOPs.
HCM.140.030.011	Work Schedule and Leave Management	Work Schedule Development and Management	Capture available agency work schedules, job roles, and work requirements.
HCM.140.030.012	Work Schedule and Leave Management	Work Schedule Development and Management	Define work schedules that accurately corresponds with position work requirements.
HCM.140.030.013	Work Schedule and Leave Management	Work Schedule Development and Management	Customize tours of duty and work schedules to meet agency requirements.
HCM.140.030.014	Work Schedule and Leave Management	Work Schedule Development and Management	Assign work schedules to employees.
HCM.140.030.015	Work Schedule and Leave Management	Work Schedule Development and Management	Record and maintain employee work schedules in the system of record.
HCM.140.030.016	Work Schedule and Leave Management	Work Schedule Development and Management	Apply telework agreement to the work schedule.
HCM.140.030.017	Work Schedule and Leave Management	Work Schedule Development and Management	Obtain supervisory approval on work schedule changes.
HCM.140.040.011	Work Schedule and Leave Management	Time Card Management	Populate employee time card with relevant employee demographic data.
HCM.140.040.012	Work Schedule and Leave Management	Time Card Management	Capture employee assigned work schedule, leave accruals, and leave balances.
HCM.140.040.013	Work Schedule and Leave Management	Time Card Management	Associate an accounting code(s) (funding sources) to an employee (in accordance with CGAC).
HCM.140.040.014	Work Schedule and Leave Management	Time Card Management	Capture telework eligibility and types available to employee.
HCM.140.040.015	Work Schedule and Leave Management	Time Card Management	Electronically collect time worked, leave taken, and other pay-related data (e.g. piecework, fee basis units/dollars, and differentials and premium pay data for each employee) according to established policy and federal regulations.
HCM.140.040.016	Work Schedule and Leave Management	Time Card Management	Record telework hours.
HCM.140.040.017	Work Schedule and Leave Management	Time Card Management	Record holiday pay for part-time employees based on work schedule.
HCM.140.040.018	Work Schedule and Leave Management	Time Card Management	Record continuation of pay (COP).
HCM.140.040.019	Work Schedule and Leave Management	Time Card Management	Record premium pay.
HCM.140.040.020	Work Schedule and Leave Management	Time Card Management	Capture comments on timesheet submission.
HCM.140.040.021	Work Schedule and Leave Management	Time Card Management	Electronically request and approve ad-hoc / situational telework.
HCM.140.040.022	Work Schedule and Leave Management	Time Card Management	Certify telework hours.
HCM.140.040.023	Work Schedule and Leave Management	Time Card Management	Certify premium pay and leave actions.
HCM.140.040.024	Work Schedule and Leave Management	Time Card Management	Document certification for premium pay and leave.
HCM.140.040.025	Work Schedule and Leave Management	Time Card Management	Review and submit time card (by employee).
HCM.140.040.026	Work Schedule and Leave Management	Time Card Management	Review and validate time card (by Timekeeper).
HCM.140.040.027	Work Schedule and Leave Management	Time Card Management	Decertify/reject an employee timecard if inaccurate.
HCM.140.040.028	Work Schedule and Leave Management	Time Card Management	Return inaccurate time card to employee to correct errors.
HCM.140.040.029	Work Schedule and Leave Management	Time Card Management	Capture all categories of reported leave.
HCM.140.040.030	Work Schedule and Leave Management	Time Card Management	Process leave each time it is accrued or used.
HCM.140.040.031	Work Schedule and Leave Management	Time Card Management	Apply and record usages and perform conversions to determine balances (e.g., FMLA, leave banks, voluntary leave transfer, home leave, credit hours) based on time worked and leave taken, accrued, or donated.
HCM.140.040.032	Work Schedule and Leave Management	Time Card Management	Update leave balance.
HCM.140.040.033	Work Schedule and Leave Management	Time Card Management	Manage T&A adjustments for separated employees.
HCM.140.040.034	Work Schedule and Leave Management	Time Card Management	Audit all transactions.
HCM.140.040.035	Work Schedule and Leave Management	Time Card Management	Initiate Time and Attendance corrections.
HCM.140.040.036	Work Schedule and Leave Management	Time Card Management	Adjust current and prior pay periods time and attendance records as necessary.
HCM.140.040.037	Work Schedule and Leave Management	Time Card Management	Approving Officials certify timecard (certification required before T&A data can be transmitted to payroll for processing).
HCM.140.050.011	Work Schedule and Leave Management	Time & Attendance Transmittal	Electronically transmit Time and Attendance data to the payroll provider.
HCM.140.050.012	Work Schedule and Leave Management	Time & Attendance Transmittal	Remediate any transmittal errors or issues.
HCM.140.050.013	Work Schedule and Leave Management	Time & Attendance Transmittal	Track the accuracy and timeliness of T&A data transmittal to the payroll provider.
HCM.140.060.011	Work Schedule and Leave Management	Time & Attendance Reporting	Manage and maintain Time and Attendance data.
HCM.140.060.013	Work Schedule and Leave Management	Time & Attendance Reporting	Analyze Time and Attendance data.
HCM.140.060.014	Work Schedule and Leave Management	Time & Attendance Reporting	Produce applicable Time and Attendance reports.
HCM.140.060.015	Work Schedule and Leave Management	Time & Attendance Reporting	Produce ad hoc Time and Attendance reports.
HCM.140.060.016	Work Schedule and Leave Management	Time & Attendance Reporting	Comply with National Archives and Records Administration (NARA) General Record Schedules (GRS) retention requirements.

Business Use Cases - Compensation and Benefits
A set of agency “stories” that document the key activities, inputs, outputs, and other LOB intersections to describe how the Federal government operates.

To be developed.

Standard Data Elements - Compensation and Benefits
Identify the minimum data fields required to support the inputs and outputs noted in the use cases and capabilities.

To be developed.

Performance Metrics -Compensation and Benefits
Define how the government measures successful delivery of outcomes based on timeliness, efficiency, and accuracy targets.

To be developed.